The Financial Aid Office recommends that your attendance be 80% or higher designate for program. It is our experience that students with attendance less than 80% often fail to meet the progress requirements. In addition, federal aid funds are earned through school attendance and progress, but costs are assessed by the scheduled hour. Therefore, lower attendance means your tuition costs will remain constant but we will be unable to pay you for non-attended hours. This could lead to a deficit of funding for tuition costs. The absolute minimum attendance allowance is 67%. If your attendance is less than 80% you will receive a courtesy warning. This warning is only to alert you of the potential risk of low attendance. If your attendance falls below 67% your aid will be suspended.
Once your aid has been suspended you can regain eligibility by getting your cumulative attendance to 67% and maintaining it at that rate. You are only eligible for payment in the payment period in which you regain eligibility – not for any prior payment periods. Please note that progress standards must also be met in order to be considered for reinstatement.
Attendance standards for prior enrollment periods will count towards your current federal aid eligibility for five years from the date of your last withdrawal. The office will require you to serve a paid probation if your attendance was poor during your prior enrollment. Paid probation is the process of delaying an award package until you have been in good standing for half of the payment period. In addition, you could be required to serve a non-paid probation period. If you had demonstrated poor attendance habits in a prior enrollment period that impacted your aid eligibility at that time, regardless of the time frame.
Satisfactory Academic Progress Requirements
The College progress standard requires that you be able to complete your program in no more than one and one-half times the length of the program. In order to accomplish this, your cumulative progress must be 67%.
The Financial Aid Office will monitor individual student progress at every payment period. If you are maintaining satisfactory progress you will have completed 67% or more of your work at each progress increment. For example, at hour 675 you must have completed 450 hours or more of competency. If you fail to complete the work required to be making satisfactory progress by the end of the payment period you will lose the disbursement for the following payment period.
Once your aid has been suspended you can regain eligibility by getting your cumulative progress to 67% and maintaining it at that rate. You are only eligible for payment in the payment period in which you regain eligibility – not for any prior payment periods. Please note that attendance standards must also be met in order to be considered for reinstatement.
Progress standards for prior enrollment periods in the same program will count towards your Federal aid eligibility for five years from the date of your last withdrawal. If you have enrollment prior to applying for federal aid and your progress in the same program is below 67%, you will be required to meet satisfactory progress standards before your financial aid will be activated. In addition, the office may require you to serve a non-paid probation period, if you had demonstrated poor progress in a prior enrollment period that impacted your aid eligibility at that time, regardless of the time frame. Non-paid probation periods are always one full payment period.
The College model of competency based learning can result in your completing your program in fewer hours than the length of the program. Federal Aid can only be earned for hours you actually attend the program. If you finish your program in fewer hours, you will be paid for fewer hours. Because the College encourages early completion, when possible, the Financial Aid Office is committed to providing you funding to cover the tuition and fee expense up to the amount your federal aid would have paid, if you had not completed early. The College does not provide funding for indirect school expenses (room, board, transportation, or miscellaneous costs).
Students will be allowed two program changes (three programs) in a three-year period. In the event that a student is seeking funding for coursework previously funded, the student must show just cause that the technology has changed enough to render the training obsolete. Time cannot be the only factor involved in the request unless the coursework is more than five years old.
Early Withdrawal/Return to Title IV
When students withdraw from school before completing the period of enrollment they have been paid for, they are subject to the Davis Tech Financial Aid policy on Return to Title IV. The Financial Aid Office will conduct a calculation to determine how much of the aid was earned. Any funds not earned must be returned to the Department of Education. If the student received more funds than they are entitled, they are considered overpaid. Those funds must be paid back to the Department of Education directly and students will lose their financial aid eligibility until those funds are repaid. If the college must return unearned aid that was used to pay direct school costs accrued by the student, the College will return those funds to the Department of Education and bill the student for any outstanding charges.