Campus Renovation and Improvements Policy - Administrative Policy and Procedures

  1. Back to Policies and Procedures Page
  1. Purpose
    1. The Purpose of this policy is to describe the process for requesting renovations to facilities or systems and improvement/moves to offices and interior space.
  2. References
    1. Campus Development, Maintenance and Improvement Plan and Procedures
    2. Campus Renovation and Improvements Policy
    3. International Fire Codes
    4. International Building Codes
    5. Americans with Disability Act (ADA) Title II / 504
  3. Definitions
    1. Project - A project is defined as any work managed through the Facility Services Department, involving the construction, repair, renovation or rehabilitation of buildings, facilities or other permanent improvements on the campus of Davis Technical College accomplished by a construction contract or use of Facility Services Department staff.
    2. Renovation Request - Includes, but not limited to alterations of space and alterations to major building components or systems.
    3. Improvement Request – Includes, but not limited to replacement of carpet or other floor finish material including baseboard; painting of walls, doors, ceilings and other paintable surfaces; general interior decorating improvements or upgrades.
    4. Move Request – Includes, but not limited to rearrange offices, classrooms, workspace, shops, common areas, desks, computers, overheads, books, supplies and College equipment or anything within space that needs to be transported from one place to another.
  4. Policy
    1. Facility Services is responsible for the accomplishment of projects that are designated as minor construction, alterations, improvements, and moves of equipment and furnishings to buildings approved by the Davis Technical College President’s Council. All such activities are done in compliance with all applicable laws, codes, regulations and ordinances.
    2. Rhe College has approved standards for floor coverings, paint, ceiling tiles, furnishing and window coverings that must be used for facility and furnishing improvements. The College Furnishings Standard binder is located in the Facility Services Department.
    3. Facility improvements and furnishings are made with consideration for safety; condition of existing facilities and furnishings, cost, quality and practicability, custodial maintenance, acoustics, traffic density, location and area function.
    4. Facility improvements, furnishing changes and purchases are funded from the requestor’s budget.
  5. Procedures
    1. Requests
      1. Employee requests for renovations, improvements or moves of offices, buildings, furnishings or equipment including carpet and paint, are to be submitted for review/approval by the appropriate supervisor and cognizant vice president to confirm the need for the improvement or move.
      2. Upon approval, the supervisor submits a Project and Move Request Authorization Form (PMRA). Facility Services will review and provide the estimated cost to the requestor to accomplish the Project Request.
      3. The President’s Council reviews renovations or improvements to ensure consistency and coordination with College Standards, Energy Conservation Goals, and the College Master Plan.
      4. Request is forwarded to the Fiscal Services Office to determine budget responsibility and may require fiscal approval.
      5. Once funding is approved, the request is reviewed by the Vice President of Administrative Services. Upon approval, the appropriate supervisor is consulted to coordinate the best schedule for accomplishment of the project and for communication with faculty, staff and students as appropriate.
      6. If a project or move is not approved, the project supervisor is notified.
      7. Due to the scope and/or capital funding needs, the project may be added to the Division of Facilities Construction and Management (DFCM) Project Priority List. In such cases, the supervisor will be notified of the status of the request.
      8. Exception to facility and furnishing standards must be approved by the cognizant Director of Facility Services, and Vice President of Administrative Services.
    2. Discarding / Disposal of Equipment and Furnishings
      1. Discarding of Equipment & Furnishings - The cognizant director, over the area being renovated, is responsible for surplus and disposal of any equipment that is program specific by following the procedures as outlined in the Property and Fixed Asset Procedure.
      2. Disposal of Furniture - Facilities Services Department is responsible for the proper disposal of furniture, be it through reutilization in another area, sale or disposal following the procedures as outlined in the Assets Retirement Policy.
Policy migration in progress

Davis Tech is in the process of migrating our policies from PDF to HTML format to conform to Title II (ADA) requirements. During this transition period, the latest approved version of the policy is available (below) in pdf format, but may contain ADA Compliance errors.

Printable PDF

Effective Date: 09 June 2014

  • Approvals and Notes
  • Revised President’s Council Approval: 9 June 2014
  • Expanded President’s Council Approval: 9 September 2013