Services to Students with Disabilities Policy and Procedures

Purpose
The College is fully committed to fulfilling its obligations under the Americans with Disabilities Act. This policy outlines the parameters under which those obligations are discharged.
References
1. Title VI of the Civil Rights Act of 1964
2. Title VII of the Civil Rights Act of 1964
3. Title IX of the Educational Amendments of 1972
4. The Vocational Education Amendments of 1976
5. Section 504 of the Rehabilitation Act of 1973
6. The Americans with Disabilities Act of 1990 (ADA)
7. Davis Technical College Animals on Campus Policy
Definitions
1. Student - Davis Technical College recognizes student status as a student engaged in an active course of study.
2. Dual Enrolled - A student who meets the official definition of Secondary Student and is enrolled simultaneously at the Davis Technical College and a recognized secondary school. Dual Enrollment students must meet normal admissions requirements.
3. Disabling Condition - A physical or mental impairment that substantially limits one or more of the major life activities of such individual, a record of such impairment, or being regarded as having such an impairment.
4. Request for Accommodations - A formal request submitted by the student using an established college format to document a disabling condition and to outline the accommodation(s) which the student is requesting.
5. ADA Coordinator - The individual assigned to evaluate a Request for Accommodation and work with the student making the request and appropriate faculty members to determine and implement reasonable accommodations.
6. ADA Service Providers - Staff members who work at the direction of the ADA Coordinator to provide direct services to students. Services to Students with Disabilities Policy and Procedures
Policy
1. It is the responsibility of the individual student to seek appropriate assistance and to
  manage their educational program by making appropriate contacts with the ADA Coordinator
  and/or ADA Service Providers.
2. The College will not provide accommodations until the student has formally requested
  accommodations (including appropriate, professional documentation) and that request has been
  evaluated and a plan for accommodations developed.
  1. Instructors are specifically forbidden from providing accommodations unless they have
    been directed to do so through a written Letter of Accommodation provided by the ADA
    Coordinator
  2. Appropriate professional documentation must include the student’s physical and/or mental
    health conditions, functional limitations, and specific accommodation needs.
  3. The college ADA Coordinator will evaluate the submitted documentation to determine if
    it is adequate for evaluation. In the event that the documentation is not adequate, the ADA
    Coordinator will contact the student and request additional documentation.
  4. Any professional evaluation (and/or associated costs) required for documentation under
    this process will be the sole responsibility of the student.
3. After the ADA Coordinator accepts the documentation as complete, the college will
  have ten school days to provide a response to the student.
  1. The response may be development of a plan for accommodations in coordination with
    the student, a rejection of the request, a request for a meeting with the student and/or more
    information, or a document indicating that additional time is necessary to complete the
    evaluation of the request.
  2. The ADA Coordinator may grant some or all of the accommodations requested
    in the documentation or grant alternatives based on available documentation.
  3. If accommodations have been approved, the ADA Coordinator will advise the student of
    the process to be followed in the development and implementation of the approved
    accommodations.
    1. The ADA Coordinator will (if necessary) provide the student with a Letter of
      Accommodation. Students are expected to provide Letters of Accommodation to their instructors to inform them of approved ADA services.
    2. In the event that the student withdraws or is withdrawn, post 120 days with no schedule, accommodations will be terminated, and it is the student's responsibility to submit a new Request for Accommodations upon returning.
  4. If accommodations have been denied, the ADA Coordinator will inform the student of
    their right to appeal the decision or grieve the process using the Davis Technical College
    Student Grievance Policy.
4. All records relating to the Request for Accommodation form, accompanying
  documentation, notes and documents prepared by the ADA Coordinator of the ADA Service
  Providers will be considered confidential and will be maintained in a secure location which is
  only accessible to the ADA Coordinator and ADA Service Providers.
5. Students who have been granted accommodations may submit a signed written request
  for the termination of accommodations at any time. Upon receipt of the request for termination,
  a letter confirming the discontinuation of services will be sent to the student.
6. Students who are enrolled at Davis Technical College and a high school, who are taking
  classes taught by our instructors on high school campuses have two distinct options for applying
  for accommodations. These students are advised to either request accommodations through our
  ADA Coordinator or to directly reach out to the personnel at their home school district for
  information and instructions.
7. Per the ADA, animals that perform specific tasks for individuals with disabilities
  (service animals) are permitted on campus upon notification of the ADA Coordinator of the
  animal’s presence on campus. Emotional support animals and therapy animals are not recognized
  by the ADA as a reasonable accommodation and are therefore generally not permitted on campus.
8. Students who wish to appeal a decision regarding a request for ADA Accommodations
  may do so in accordance with the Davis Technical College Student Grievance policy.
9. Students from off-campus entities, such as the Department of Corrections, Department
  of Human Services, and Job Corps, are eligible to request accommodations. The ADA
  Coordinator will collaborate with each point of contact to facilitate the request process,
  determine eligibility, and issue the letter of accommodations to the respective entity.
10. Personal Care Assistants are required to be hired through a third-party and must be
  approved by the ADA Coordinator. Examples include social workers, case workers, human
  services, or by a private care company. These workers will be permitted on campus pending
  upon review by the ADA Coordinator. Family members or friends are not recognized by the
  ADA Coordinator as professional personal care assistants due to conflict of interest.
Procedures
1. Students who believe they are eligible for accommodations must complete a Request for
  Accommodations form and submit the appropriate accompanying documentation regarding their
  disability.
  1. The Request for Accommodations form is available upon request in Student Services or
    on the Student Resources website at www.DavisTech.edu. This form provides guidance as to the kind of documentation the student must provide. Students who are seeking accommodations and desire additional assistance in completing the request should meet with the ADA Coordinator.
2. After the ADA Coordinator accepts the documentation as complete, the College will have
  ten school days to provide a response to the student as outlined in this policy.
3. If accommodations have been approved, the ADA Coordinator will advise the student of
  the process to be followed in the development and implementation of the approved
  accommodations. If the student is issued a Letter of Accommodation, it is the student’s
  responsibility to provide that letter with the instructor in order to receive an accommodation from
  the instructor.
4. Students who have been granted accommodations may submit a signed written request to
  the ADA Coordinator for the termination of accommodations at any time. Upon receipt of the
  request for termination, a letter confirming the discontinuation of services will be sent to the
  student.

Policy migration in progress

Davis Tech is in the process of migrating our policies from PDF to HTML format to conform to Title II (ADA) requirements. During this transition period, the latest approved version of the policy is available (below) in pdf format, but may contain ADA Compliance errors.

Printable PDF

Effective Date: 25 September 2025

Approvals and Notes
Board Approval: 25 September 2025
Expanded President’s Council Approval: 8 September 2025
Board Approval: 16 May 2024
Expanded President’s Council Approval: 13 May 2024
Policy Review Approval: 11 June 2018
Effective Date: 18 October 2017
President’s Council Approval: 16 October 2017
Effective Date: 15 August 2012
President’s Council Approval: 13 August 2012

Services to Students with Disabilities Student - Policy and Procedures