Student Grading and Performance Policy and Procedures Student - Policy and Procedures

  1. Back to Policies and Procedures Page
  1. Purpose
    1. The Davis Technical College (College) offers job-focused competency-based training. This policy aims to provide guidelines for student progress and performance, offering students reasonable expectations for the successful completion of occupational programs offered at the College, regardless of delivery mode.
  2. References
    1. College Student Schedule Development Policy and Procedures
    2. College Academic Integrity and Behavioral Student Code of Conduct Policy and Procedures
    3. College Student Grievance Policy
    4. College Services to Students with Disabilities Policy
    5. College Student Assessment Policy
    6. College Student Records Policy
  3. Definitions
    1. Progress – A ratio of coursework completed compared to enrollment hours.
    2. Student Success Plan (SSP) - A structured support document designed to help students reflect on their academic challenges and develop a personalized strategy for making adequate progress and/or course completion.
    3. Behavioral Intervention Plan (BIP) - A structured, individualized plan developed to address and modify specific behavioral concerns that disrupt the learning environment or violate classroom expectations. This plan outlines clear behavioral goals, strategies for improvement, and support resources. It may include monitoring, regular check-ins, and collaboration between faculty, student services, and the student to ensure accountability and promote a positive learning experience.
    4. Written Warning - A formal notification issued to a student indicating that their academic performance, progress, or behavior does not meet program expectations. This warning is documented through a Student Success Plan or Behavioral Intervention Plan and serves as an opportunity for the student to reflect, receive support, and take corrective action before further consequences are considered.
    5. Written Probation - A status assigned to a student who has not met the expectations outlined in a previous Student Success Plan or Behavioral Intervention Plan or who has repeatedly failed to complete coursework within the designated timeframe. Probation includes a formal review by a committee and may result in additional interventions, restrictions, or recommendations for alternative educational paths.
    6. Suspension - A temporary removal of a student from all academic activities and institutional privileges due to serious violations of the Academic Integrity and Behavioral Student Code of Conduct or failure to comply with conditions of probation. Suspension is intended as a corrective measure and includes a formal review process. The duration and terms of suspension are determined by the review committee and documented in the student’s record. Reinstatement requires evidence of compliance with specified conditions and may involve additional support plans.
  4. Policy
    1. Faculty will provide written performance standards to students in the program orientation.
    2. Students must meet the minimum performance criteria defined in this policy or those described in the program orientation, whichever is greater.
      1. Student financial sponsors may hold students to a higher performance standard than this policy or those described in the program orientation. Sponsors will determine the standards and methods for tracking student performance.
    3. Faculty will monitor and evaluate student performance records regularly, providing appropriate feedback and advisement to students.
    4. Faculty will record each student's course completion and grade in the student information system after each course.
    5. Grading standards will be developed per the Student Assessment Policy.
      1. Grades will be issued using the following scale or a scale defined in the program orientation or course curriculum:
        A 94 – 100%
        A- 90 – 93%
        B+ 87 – 89%
        B 84 – 86%
        B- 80 – 83%
        C+ 77 – 79%
        C 74 – 76%
        C- 70 – 73%
        NOTE: Students scoring less than 70% in competency-based education do not meet minimum competency requirements. Students who score less than 70% can redo assessments to reach competency.
    6. Curriculum for each course will include grading practices and rubrics.
    7. Students dissatisfied with a grade should first discuss it with a faculty member to attempt to find a mutually agreeable resolution. If a satisfactory conclusion cannot be reached with the faculty, students may exercise their right to grieve under the college Grievance Policy.
    8. Faculty may consider a student’s performance, including progress, grades, and/or attendance, when serving as a reference for potential employers.
    9. Students who cannot complete the course by the defined end date must re-enroll and re-pay for the course.
      1. In some cases, a course extension may be utilized rather than a full course retake. Course extensions are not issued due to academic or behavioral concerns, but rather to support students who are within reach of meeting course requirements. Faculty may approve a course extension only if they are confident the student can complete the remaining work within 5 scheduled instructional days, and no longer than a total of 10 calendar days. See the Schedule Development Policy for more information on course extensions. Course extensions have a fee of $35.
    10. If a student is required to re-enroll and re-pay for a course, coursework previously completed will not be required to be repeated unless designated by faculty.
    11. Faculty will document progressive actions and efforts taken to facilitate student success in each course.
    12. Students with qualifying disabilities should refer to the College Services to Students with Disabilities Policy. Unless specified in accommodation documentation, students with qualifying disabilities are expected to meet the performance standards defined in this policy.
  5. Procedures
    The following steps implement the progressive action defined in Section 3: Written Warning (3.4) Written Probation (3.5), and Suspension (3.6)
    1. Faculty will enter the accurate student module and course completion information in the student information system within two business days of the date the work was submitted by the student, unless otherwise designated by the faculty.
      1. If a course is not signed off within 5 days of the course end date, faculty must submit a No Course Sign Off form. This form requires the approval of the appropriate instructional director. A No Course Sign Off should only be used if the student completed the class on or before their course end date. The form should not be used to circumvent a course retake or course extension.
    2. Faculty members will create a Student Success Plan (SSP) with a student if they are below adequate progress and/or program standards in any course, and the faculty has concerns about them finishing by their end date.
    3. Students who do not complete all the required coursework before the defined course end-date will be placed on Written Warning (see Section 3.4) in the form of a Student Success Plan. They must meet with a faculty member to develop the Student Success Plan before enrolling in the course a second time. If the faculty member has concerns about the student's ability to complete the course on a second attempt, the student must meet with a faculty member, an academic advisor, and the program director or designee prior to enrolling in the course again. They will help identify interventions that will encourage success.
      1. The Program Director may grant exceptions to SSP requirements in extraordinary cases, provided such exceptions are documented and aligned with institutional guidelines.
    4. Students who, after enrolling in the course a second time, still do not complete all the required coursework before the defined end date may be placed on Written Probation (see Section 3.5). They will be scheduled for a committee review. This committee will evaluate the corrective actions taken by the institution and the student to determine a mutually beneficial course of action. The committee will comprise the student, a faculty member, the program director or designee, and a representative from Student Services.
      1. The Program Director may approve exceptions as necessary
    5. Students on academic probation may lose federal financial aid, scholarship eligibility, or sponsorship and benefits as determined by the college's Financial Aid requirements and Department of Education regulations.
    6. Students who have received a formal Student Success Plan or who have been placed on Written Probation and subsequently leave the institution may be considered for disciplinary termination.
    7. Students placed on Written Probation who do not complete the expectations of correction to behaviors inhibiting progress forfeit their right to subsequent enrollment and may be suspended (see Section 3.6) as explained in this policy and the Davis Technical College Academic Integrity and Behavioral Student Code of Conduct Policy and Procedures. The Director of Student Services and the respective Director of Programs, or their designees, have final authority to enforce a suspension.
    8. If a student on a Student Success Plan wishes to switch to a new program, the current plan will carry over to the new program, and the new faculty member will have the discretion of making any necessary updates to the plan to ensure the student’s success.
    9. Faculty will complete a Behavior Intervention Plan and meet with the students to discuss a plan of action if the student’s behavior is inhibiting their ability to complete coursework. Warning, probation, and suspension may be appropriate steps for behavioral intervention; however, some behaviors may lead to immediate suspension, as outlined in the Academic Integrity and Behavioral Student Code of Conduct Policy and Procedures
    10. To promote accountability and encourage students to utilize available campus resources effectively, students may accumulate no more than three Student Success Plans (SSPs) during a 12-month period, regardless of the reason or program. Program-specific exclusions may apply. This limit is intended to ensure that SSPs remain meaningful and actionable. Students who exceed this limit may be subject to further review and support interventions, as continued SSPs without demonstrated improvement may indicate a need for alternative strategies.
      1. Exceptions to the SSP limit may be granted by the Program Director when a student demonstrates significant progress or extenuating circumstances.
  6. Definitions - Procedures Crosswalk
    Defined Term (Section 3) Meaning Where Applied in Procedures
    3.4 Written Warning Formal notification that performance or behavior does not meet expectations; documented via SSP or BIP 5.3 – Students who miss course end dates are placed on Written Warning through a Student Success Plan (SSP)
    3.5 Written Probation Status for students who fail to meet expectations after a warning or repeated failure to complete coursework. 5.4 - Students failing a second attempt are placed on Written Probation and scheduled for committee review.
    3.6 Suspension Temporary removal from academic activities due to serious violations or failure to comply with probation. 5.6.1 – Students on probation who fail corrective actions may be suspended per this policy and the Academic Integrity and Behavioral Student Code of Conduct Policy and Procedures.
    Student Success Plan (SSP) Structured support document for addressing academic challenges and improving progress. 5.3, 5.7 – Created when progress falls below standards; limited to 3 per 12 months.
    Behavioral Intervention Plan (BIP) Individualized plans to address disruptive or non-compliant behavior. 5.6.3 – Faculty must complete a BIP for behavior issues. A BIP may result in the steps outlined in this policy: warning, probation, or suspension. Some behaviors lead directly to suspension or dismissal. See the Academic Integrity and Behavioral Student Code of Conduct Policy and Procedures.
    Exceptions: Program Directors have the discretion to grant exceptions to these steps when students demonstrate significant improvements or in extenuating circumstances.
Policy migration in progress

Davis Tech is in the process of migrating our policies from PDF to HTML format to conform to Title II (ADA) requirements. During this transition period, the latest approved version of the policy is available (below) in pdf format, but may contain ADA Compliance errors.

Printable PDF

Effective Date: 15 December 2025

  • Approvals and Notes
  • Revision Approval: 12-15-2025
  • Revision Approval: 06-11-2018
  • Revision Approval: 08-13-2012
  • Effective Date: 05-14-2012
  • Campus President’s Council Approval: 05-14-2012