Unearned Military Tuition Assistance Student Financial Aid - Policy and Procedures

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  1. Purpose
    1. In keeping with Department of Defense Memorandum of Understanding requirements, this policy provides information on the treatment of any military tuition assistance, received by the school on behalf of an Active Duty military service member, which is unearned at the time of the student’s withdrawal.
  2. References
    1. Department of Defense (DoD) Memorandum of Understanding - website
  3. Definitions
    1. Military Tuition Assistance (TA): A benefit paid to eligible members of the Army, Navy, Marines, Air Force and Coast Guard. Each service may pay up to 100% of the tuition expenses of its member. The TA program is a benefit that is available only while the student is an active duty service member. This policy does not apply to Veterans or Veterans benefits.
  4. Policy
    1. TA is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded. To comply with the (DoD) requirements, Davis Tech will return any unearned TA funds on a prorated basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending.
    2. In instances where a service member stops attending due to a military service obligation, the college will work with the affected service member to identify solutions that will resolve all student debt of the returned portion. If the service member stops attending for other reasons, the college will consider reduction of student debt of the returned portion upon written request of the service member. Otherwise student debt will be assessed.
    3. The Veterans Advisor will calculate any unearned TA funds using the following schedule for return:
      From hour 1 to hour 30 100% of the TA will be refunded
      From hour 31 to hour 94 90% of the TA will be refunded
      From hour 95 to hour 184 80% of the TA will be refunded
      From hour 185 to hour 274 70% of the TA will be refunded
      From hour 275 to hour 364 60% of the TA will be refunded
      From hour 365 to hour 454 50% of the TA will be refunded
      From hour 455 to hour 544 60% of the TA will be refunded
      From hour 545 to 900 0% of the TA will be refunded
Policy migration in progress

Davis Tech is in the process of migrating our policies from PDF to HTML format to conform to Title II (ADA) requirements. During this transition period, the latest approved version of the policy is available (below) in pdf format, but may contain ADA Compliance errors.

Printable PDF

Effective Date: 13 May 2018

  • Approvals and Notes